How Many Personal Identifiers Must Be Removed From Or Absent From A Client’S Records In Order To Consider The Information As Sufficiently De Identified?

What are the elements that must be removed in order to satisfy the safe harbor method of de identification?

The following data elements can be used to uniquely identify, and, as such, must be de-identified under the safe harbor rule:Names.Geographic locators.

All elements of dates (except the year) that are related to an individual.

Telephone, cellphone, and fax numbers.Email addresses.IP addresses.

Social Security Numbers.More items…•.

Which is a direct identifier that must be removed from research subjects records in order to comply with the use of a limited data set?

The following direct identifiers must be removed for PHI to qualify as a limited data set: (1) Names; (2) postal address information, other than town or city, state, and ZIP code; (3) telephone numbers; (4) fax numbers; (5) email addresses; (6) social security numbers; (7) medical record numbers; (8) health plan …

What are the 2 methods of de identification?

As discussed below, the Privacy Rule provides two de-identification methods: 1) a formal determination by a qualified expert; or 2) the removal of specified individual identifiers as well as absence of actual knowledge by the covered entity that the remaining information could be used alone or in combination with other …

What are some examples of poor documentation practices in patient records?

According to several HIM experts, the top four documentation mistakes are:Mixed messages from a physician vis á vis misunderstood dictation or illegible handwriting.Misuse of copy and paste or copy forward functions in the electronic health record (EHR)Incomplete or missing documentation.Misplaced documentation.

How do you identify PHI?

The 18 identifiers that make health information PHI are:Names.Dates, except year.Telephone numbers.Geographic data.FAX numbers.Social Security numbers.Email addresses.Medical record numbers.More items…•

How many identifiers must be used to ensure a release of information is for the correct person?

18The 18 HIPAA Identifiers The HIPAA privacy rule sets forth policies to protect all individually identifiable health information that is held or transmitted. These are the 18 HIPAA Identifiers that are considered personally identifiable information.

What is the value of De identified information?

Rather than identifying an individual and then using controls and countermeasures to protect his or her sensitive data, de-identification means that confidential or sensitive data can be disclosed so long as the person’s identity is removed.

How many identifiers must be removed for a data to be considered de identified under the safe harbor method?

18 identifiersAccording to HHS, safe harbor involves removing 18 identifiers (see sidebar) of the individual and of his or her relatives, employers, and household members, leaving behind “no actual knowledge [or] residual information [that] can identify [the] individual.” These include names, Social Security numbers, birth dates, …

What is not protected health information?

What is not considered as PHI? Please note that not all personally identifiable information is considered PHI. For example, employment records of a covered entity that are not linked to medical records. Similarly, health data that is not shared with a covered entity or is personally identifiable doesn’t count as PHI.

What is the privacy rule intended to protect?

The Privacy Rule protects all “individually identifiable health information” held or transmitted by a covered entity or its business associate, in any form or media, whether electronic, paper, or oral. The Privacy Rule calls this information “protected health information (PHI).”

Are patient initials considered PHI?

A client’s initials are considered to be identifying for the purposes of determining if a given piece of information is PHI under HIPAA, because they are derived from names. … The same can be said of using only a client’s first names or last names.

How many identifiers must be removed from healthcare data for it to be de identified?

18 identifiersAccording to HIPAA, there are 3 acceptable ways to de-identify patient data. The first is the “safe harbor” option, in which all 18 identifiers are removed.

What is the best example of protected health information?

Health information such as diagnoses, treatment information, medical test results, and prescription information are considered protected health information under HIPAA, as are national identification numbers and demographic information such as birth dates, gender, ethnicity, and contact and emergency contact …

What is de identification of data?

De-identification is a process of detecting identifiers (e.g., personal names and social security numbers) that directly or indirectly point to a person (or entity) and deleting those identifiers from the data.

What is the safe harbor method?

A safe harbor is a legal provision to reduce or eliminate legal or regulatory liability in certain situations as long as certain conditions are met. … Safe harbor can also refer to an accounting method that avoids legal or tax regulations.